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Use GrooveIT! for Microsoft SharePoint to make your SharePoint 2007 files mobile

Microsoft Office Groove 2007 SharePoint tool enables you to go mobile with SharePoint libraries items. However, it is not always easy to configure SharePoint from Microsoft Groove 2007. With GrooveIT! for SharePoint, you can  easily have this up and running with just a few clicks.

How to take SharePoint files offline with Groove

First go to HOMMES & PROCESS’s web site, then, download a free trial and install GrooveIT! for SharePoint.

On opening Internet Explorer, you will see a new button called “offline documents”. Go to the SharePoint document library you are interested in, click on the “offline document” button, choose a destination Groove workspace and validate. A new Groove workspace will be created.  You can then download the available SharePoint files by clicking the “synchronize now” button.

Your SharePoint documents off-line step by step:

1. Navigate to the SharePoint document library
2. Click the “offline documents” button
3. Give a name to the destination Groove workspace that will be created
4. Click the “synchronize now” button

Use GrooveIT! for SharePoint with Office Groove 2007 and SharePoint 2007 (or BPOS) to benefit immediately from new functionality introduced in the 2010 releases of SharePoint Workspace (new name for Groove) and SharePoint 

Microsoft Office 2010 and SharePoint Workspace 2010 evaluation

Last week Microsoft officially launched their latest Office 2010 Enterprise Suite.
This latest mould of Microsoft Office is available in four distinct versions:

• Office Home and Business 2010 including Word, Excel, PowerPoint, Outlook and OneNote.
• Office Standard 2010 includes Office Home and Business 2010 version’s programs plus Publisher.
• Office Professional 2010 includes Office Standard 2010 version’s programs plus Access.
• Office Professional Plus 2010 includes Office Professional 2010 version’s programs plus Infopath, Communicator and SharePoint Workspace.

Obviously if you follow this blog avidly you will understand that it’s the latest  version that interests you. You can evaluate this version for up to  60 days.
Below we’ve proposed two download links for you to evaluate Office 2010 :

http://msdn.microsoft.com/en-us/evalcenter/ee390822.aspx

or

http://technet.microsoft.com/en-us/evalcenter/ee390818.aspx

To optimize the integration de SharePoint Workspace 2010 with Office Outlook 2010 and SharePoint 2007, use GrooveIT! for Outlook and GrooveIT! for SharePoint ! You will gain even more in treating documents and efficiency.

Customer Survey: What really matters to us are your expectations

We thank our customers who took a few minutes of their time to participate in the TNS lead Survey a few weeks ago. At HOMMES & PROCESS, we are proud of our customers' ongoing support. 

Your answers are invaluable to us as they enable us to learn more about your experiences and expectations for the present and the future. A great number of you are asking for improved backup capabilities with Groove.  A new application called GrooveIT Backup will launch in a couple of weeks, which will enable you to easily archive Groove 2007 and SharePoint Workspace 2010 workspaces. Register here to receive an alert when the beta release is available or to receive more detailed information.

Ready for the future

Techdays’interview with Jean-Michel Davault, Groove/SharePoint Workspace MVP and Managing Director at HOMMES & PROCESS.

Discover what’s new at HOMMES & PROCESS and learn more about readiness for the “2010 wave”:

How to be environment-friendly using GrooveIT! for Microsoft Office Outlook

If you use VoIP (Voice over IP), you probably already benefit from the "fax to email" option enabling you to receive your faxes in your Outlook emailbox.

You can go one step further with GrooveIT! for Microsoft Office Outlook, setting or defining a rule on your fax inbox so that they will automatically be published in a the chosen  Groove workspace. Each fax you receive will be saved as a file within SharePoint Workspace or Groove.

Efficient and cost saving, GrooveIT! can help you:

Reduce costs

No need to print received faxes; they are stored in the right place. Cut office supplies spending (paper, ink, print toner)

A gesture for the planet

Print only what you really need

Save time

Faxes are automatically managed and sent to Groove by GrooveIT! You get an alert when a new one comes in.

Mobile access

Receive and access fax information wherever you are.

Avoid unsolicited messages

80% of faxes received are unsolicited messages. Use GrooveIT! filtering capability to suppress them.

Behind the Cloud

Cloud Computing is a concept that has been familiar to IT experts for a couple of years.

What is Cloud Computing?

It may be confusing to a less informed public to understand what is behind Cloud Computing. Indeed, it is quite simple, once experts’ language has been translated, Cloud Computing is a new way to consume software applications: consumption is on demand, you no longer need to buy full software licenses of your favorite desktop application for instance, server licenses and infrastructure. No need either to worry about files and data storage; they are also hosted in the Cloud. Cloud Computing helps cut costs such as ownership costs, IT resources, infrastructure management... it really seems to be a bargain!

As a matter of fact, main software providers, Microsoft, Google and IBM, have their own specific offer in the Cloud. According to Forrester, demand remains low, only 3% of enterprise customers and 4% of small and medium businesses have implemented solutions hosted into the Cloud. It seems that the model has not sufficiently taken into account the need to secure and manage corporate information. Then, it becomes clear that before having corporate data and know-how hosted in huge data centers in the Cloud, organizations must be given some guarantee about security and confidentiality. Among the frequently asked questions: where is my data? Is it stored next to my competitors’ data? Who is having access to my data? When dealing with risk management, those are rightful questions.

Is there a way to benefit from the advantages of the Cloud Computing without compromising strategic corporate information?

Are there other options available? Briefly, is it possible to externalize all or a portion of the information system with security and confidentiality guaranteed? The solution must include guarantees regarding the place where data are stored, how data from different organizations are separated and who is responsible for the infrastructure management.  At HOMMES & PROCESS, we understand that organizations’ know-how and intellectual property needs to be protected. Our customers’ data protection has always been one of our top priorities, we have always acted as a trusted third party for our customers. We provide overall solutions based upon our expertise that help our customers concentrate on their business. We succeed when our customers succeed.

Office 2010 will be available soon: the GrooveIT! is already compatible

If you have already downloaded the beta version of Office 2010, take advantage of GrooveIT and Office 2010 environment features.

GrooveIT for Microsoft Office Outlook allows you to transfer your mail, tasks, agenda entries and attachments in Outlook 2010 to your Groove Workspaces in SharePoint Workspace 2010 and allows workspace navigation from within Outlook. Go and have a look now!

GrooveIT! for Microsoft Office SharePoint has also evolved with the latest version of Office 2010, SharePoint Workspace (Redmond’s new name for, Groove) and SharePoint allows easy mobile access to your SharePoint files and folders without an Internet connection. Microsoft SharePoint 2010 allows easy offline resource selection but also has two extra advantages:    

• The ability to function in mixed environments SharePoint Workspace 2010 / Groove 2007 with SharePoint 2007 or SharePoint 2010
• The ability to create closed, non shared workspaces, (with GrooveIT! for Microsoft Office SharePoint - Special Edition*) or shared workspaces with team members (with GrooveIT! for Microsoft Office SharePoint - Standard Edition).

Choose your version of GrooveIT! following your SharePoint version and requirements

Offline workspaces Edition	SharePoint Edition	GrooveIT! Edition	Use case	Function available as standard in Offline workspaces
Groove 2007	SharePoint 2007	Standard	Take your documents with you with just a few clicks and share with your teams.	Yes (but more complicated to use)
Groove 2007	SharePoint 2007	Special	Take your documents with you with just a few clicks. For personal use only.	No
Groove 2007	SharePoint 2010	Standard	Take your documents with you with just a few clicks and share with your teams.	Yes (but more complicated to use)
Groove 2007	SharePoint 2010	Special	Take your documents with you with just a few clicks. For personal use only.	No
SharePoint Workspace 2010	SharePoint 2007	Standard	Take your documents with you with just a few clicks and share with your teams.	No

Discover or rediscover GrooveIT! for Microsoft Office SharePoint in these two versions, the standard version which allows sharing of SharePoint files selected with team members in SharePoint Workspace 2010 or Groove 2007 workspaces, and the Special edition which facilitates worker mobility whilst being able to limit the diffusion of sensitive information to one individual.

You can acquire GrooveIT! for Microsoft Office Outlook and GrooveIT! for Microsoft Office SharePoint in the GrooveIT! Essential Suite or within GrooveIT! Professional Suite available during the month of February at a specially reduced price. Or, kill two birds with one stone; take advantage of our special offer on the GrooveIT! Professional Suite and capitalize on the future benefits of the compatibility with Office 2010.

* GrooveIT! for Microsoft Office SharePoint - Special Edition works with Groove 2007 - SP2 only

More software, more possibilities with GrooveIT! Suite - Professional Edition

Start 2010 with a bang, take advantage of the new GrooveIT! Suite edition with extra for the same price. Offer valid until the end of February 2010. GrooveIT! Suite - Professional Edition includes: GrooveIT! for Microsoft Office Outlook to easily transfer your Outlook information to Groove GrooveIT! for My Documents to send your documents to Groove and search for them within Groove workspaces GrooveIT! for My Calendars to manage your Outlook and Groove calendars in a single view and GrooveIT! for Microsoft Office SharePoint to take your SharePoint files offline easily special price US$ 99. Take advantage of it now, this offer will be valid until the end of February 2010!

New Year’s Resolution number one: empower my emails

According to a Forrester study called “Building the future of collaboration” from october 2009, email is and remains the first and foremost collaboration tool for professionals (77% of users), far beyond collaborative platforms and other web 2.0 tools such as wikis, forums etc..

At the same time a strong need for distant collaboration across boundaries within organizations (80 % of users) and outside of the company with partners (67 % of the users) appears.

Email collaboration shows its limits: confusion in file management, difficulties in reaching correspondents or in having timely answers, making it difficult collaborate efficiently. Nevertheless, users do not want to change their habits, they are asking for improvements.

The conclusion of all this is that email is not the optimal tool to structure and speed collaboration, nor does it enable the capitalization of know how and value created by users because information shared through emails can be confusing and their diffusion uncontrolled. 60 % of the panel point at those disadvantages.

It does not mean that email is useless in a professional environment; it reveals professionals are conscious of the weaknesses and are looking for solutions that will eliminate them while continuing working with their favorite tool.

At HOMMES & PROCESS, we do work with email every day, to structure and accelerate collaboration,  we use SharePoint Workspace 2010 (Office Groove 2007); it enables us to work closely with our teams, customers and partners across the world without geographical or time boundaries. The link between email and SharePoint Workspace 2010 (Groove) occurs simply and intuitively with GrooveIT! for Microsoft Outlook, a tool that enables sending emails and all attachments to shared workspaces avoiding to lose information or misuse. We gain time and efficiency which helps us increase customer satisfaction.

Long term, SharePoint Workspace 2010 integration with SharePoint enables intellectual property protection and capitalizes the company’s know how. This can be made easier by using Workspace Dashboard, a single place to manage centrally SharePoint Workspace 2010 workspaces life cycle and long term repository within SharePoint.

In 2010 empower your emails, collaborate in an easy and efficient way!

2010, Happy New Year

Celebrate New Year time with HOMMES & PROCESS, get GrooveIT! Suite holydays discount until January 5th. Enter coupon code "grooveit2009" on our webstore: - US$ 10 and - US$ 20.