New Year’s Resolution number one: empower my emails

According to a Forrester study called “Building the future of collaboration” from october 2009, email is and remains the first and foremost collaboration tool for professionals (77% of users), far beyond collaborative platforms and other web 2.0 tools such as wikis, forums etc..

At the same time a strong need for distant collaboration across boundaries within organizations (80 % of users) and outside of the company with partners (67 % of the users) appears.

Email collaboration shows its limits: confusion in file management, difficulties in reaching correspondents or in having timely answers, making it difficult collaborate efficiently. Nevertheless, users do not want to change their habits, they are asking for improvements.

The conclusion of all this is that email is not the optimal tool to structure and speed collaboration, nor does it enable the capitalization of know how and value created by users because information shared through emails can be confusing and their diffusion uncontrolled. 60 % of the panel point at those disadvantages.

It does not mean that email is useless in a professional environment; it reveals professionals are conscious of the weaknesses and are looking for solutions that will eliminate them while continuing working with their favorite tool.

At HOMMES & PROCESS, we do work with email every day, to structure and accelerate collaboration,  we use SharePoint Workspace 2010 (Office Groove 2007); it enables us to work closely with our teams, customers and partners across the world without geographical or time boundaries. The link between email and SharePoint Workspace 2010 (Groove) occurs simply and intuitively with GrooveIT! for Microsoft Outlook, a tool that enables sending emails and all attachments to shared workspaces avoiding to lose information or misuse. We gain time and efficiency which helps us increase customer satisfaction.

Long term, SharePoint Workspace 2010 integration with SharePoint enables intellectual property protection and capitalizes the company’s know how. This can be made easier by using Workspace Dashboard, a single place to manage centrally SharePoint Workspace 2010 workspaces life cycle and long term repository within SharePoint.

In 2010 empower your emails, collaborate in an easy and efficient way!