Manage "unstructured" information: a critical issue for businesses

In our everyday life, all work documents such as files, emails, discussion threads, videos, etc. that are not stored centrally, but are saved to personal areas (email boxes, hard drives, written documents, etc.), can be thought of as "unstructured" information. According to an IDC survey: "by 2010, the amount of information in the “digital universe” will approach 1 trillion gigabytes, and 85% of this will be managed by organizations. The lion’s share of this information is "unstructured" information." (Source)

Provide agile solutions to manage business (strategic) information

A prerequisite for businesses to be in a position to manage most of its information is to convert individual inputs into collectively shared data. This being said, it means that organizations need to:

• Drive their employees to consider sharing information as a natural behavior. This can be achieved through training programs addressing subjects such as change management and collaborative best practices.
• Provide the right tools that will allow everyone to easily and securely share information in a managed way. Enable online and offline collaboration with tools such as Microsoft Office Groove, SharePoint, Outlook or other collaboration tools. Make the interaction between the various tools easy for users.

For instance, Outlook emails and attachments can be easily shared within Groove collaborative workspaces using GrooveIT! for Microsoft Office Outlook or SharePoint file libraries’ content can be easily taken offline using GrooveIT! for Microsoft Office SharePoint.

Manage information life cycle to capitalize collective knowledge

A project typically begins with a lot of unstructured information that becomes more organized as the project progresses. Completed projects will be archived so that they can be found when needed again. Organizations are looking for solutions that enable them to manage information at each stage of its life cycle. Successful information management includes access management, secure information transfer using the internet, backup and archiving management throughout the entire information life cycle. Various collaboration solutions will be used during a project life cycle; people involved may work at the office, may be mobile perhaps working from home and will interact with others both from within and outside the organization.

Organizations are facing the challenge to control and manage a huge amount of data representing the work value created.  In brief, how to protect Intellectual Property assets: sum of know-how, products, concepts, etc... Actually, in an economic downturn, what organizations need most is to capitalize on their own assets, be able to face unexpected situations and adapt rapidly, mobilizing the right people at the right places. At HOMMES & PROCESS, we have always believed people must be able to work efficiently wherever they are and that organizations must be in a position to capitalize on its knowledge in a secure way. That is why our solutions are designed to fulfill both these needs.